I
am directed to say that references are being received from Circles
seeking clarifications with regard to filling up of the short terms
vacancies in Postmaster Grade-I,II & III. It has been reported that
representations have been received from Postmaster Grade-I /II officials
asking for officiating promotion to Postmaster Grade-II/III although
such officials do not fulfill the prescribed eligibility criteria
stipulated under the relevant Recruitment Rules.
2. It
has been clarified vide Dte's letter of even number dated 7/8-2.2011
that the posts of Postmaster Grade-III should not be filled up under
initial constitution clause by appointing HSG-I officials for the reason
that sufficient number of regular officials in HSG-I would not have
become available. It was further clarified that these posts can be
filled up only after reviewing the position in the light of options
received from eligible officials and appropriate decision taken by the
Directorate in the matter. As per clarification No. 4 of Directorate's
letter of even number dated 10.2.2011, the
posts identified for Postmaster Cadres will be deemed to have been
designated as Postmaster Grade-I, II & III with effect only from the
dates those are filled up regularly.
Therefore, the Post of Postmaster Grade III will be deemed to be so
designated only when these are filled up through initial constitution
clause. Infact, in terms of the clarification No.4 dated 10.2.2011, these posts cannot be treated as vacant by the Circle. In
the given circumstances when at present there are no posts of
Postmaster Grade-III in existence, the question of filling up through
officiating arrangement does not arise. Thus, till the posts so
identified as Postmaster Grade-III will continue to be manned by
officials in General line.
3. Regarding
officiating arrangement in the vacancies of more than 45 days in
Postmaster Grade-I & II, which have become vacant after they
are designated as Postmaster Grade-I & II by filling up through
initial constitution as clause as per the provisions of Recruitment
Rules, the clarification No. 3 given vide Dte. Letter of even number
dated 10.2.2011 was issued stating inter-alia that for filling up of
leave vacancies / adhoc vacancies for more that 45 days in Postmaster
Grade, the procedure prescribed in Dte's letter No. 137-99/2009-SPB.II
dated 23.12.2009 should be followed. It
is envisaged in the said letter that only those employees in feeder
grade fulfilling the eligibility condition prescribed in the Recruitment
Rules should be considered for adhoc promotion.
4. Subsequently,
Directorate has issued instructions vide letter No. 137-64/2010-BPG.II
dated 28.7.2011 permitting grant of officiating pay and Allowances to
Selection Grade Officials who officiated in LSG/HSG-II/HSG-I posts in
term of Rule 27 of Postal Manual Vol. IV against
the vacancies not exceeding three months. As per this Rule, the list of
approved officers is prepared by the DPC and approved by the appointing
authority and only when administrative exigencies required it, a person
not in the list or not the first in order in the list may be appointed.
5. Similar
benefit has also been allowed to Selection Grade officials in terms of
Rule 50 of Postal Manual Vol. IV which provides for officiating
arrangement against the vacancies of short duration i.e. not more than
one month and more than four months in the cadres in which promotion is
made from officials working in different stations, sub-divisions or
divisions in a Circle and in the cadres in which promotion is made from
officials working in the same office or station.
6. In
view of the above, to make officiating arrangements in vacancies not
exceeding three months and vacancies of short duration i.e. not more
than one and four months in Postmaster Grade I & II, which become
vacant after they are designated as Postmaster Grade-I & II, the
Circles may follow the instructions contained in Dte. Letter No.
137-64/2010-SPB-II dated 28.7.2011.
Sd/-
(Alka Tewari)
Assistant Director General (SPN)
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